Virtual Coding Pool Coordinator in Nashville, TN at Parallon

Date Posted: 6/8/2018

Job Snapshot

  • Employee Type:
  • Location:
    Nashville, TN
  • Job Type:
  • Experience:
    At least 1 year(s)
  • Date Posted:

Job Description

The Coding Pool Coordinator provides support and assistance to the Central Coding Resource Management (CCRM) team for vendor scheduling, system access provisioning, tracking and monitoring of quality, productivity and Horizon Patient Folder (HPF) and/or McKesson Patient Folder (MPF) workflow queues. 

Duties included but not limited to:
  • Schedules coding resources appropriately according to established need as provided by the CCRM Manager
  • Schedules all coding staff by patient type based HSC backfill need for production coding and/or the ICD‐10 training education plan
  • Communicates work schedules to the International vendors
  • Communicates staffing plans to the HSCs and International vendor companies
  • Validates staff lists and resource availability
  • Maintains a working knowledge of the schedule throughout the week and validates coders are working in assigned locations
  • Maintains a working knowledge of the scheduling tools and reporting functionality 
  • Prepares reports from the scheduling tools as needed
  • Assists with entry, calculation and tracking of productivity and/or quality data as needed
  • Assists with maintenance and tracking of coder education as needed
  • Runs daily queue reports and sends to vendors
  • Coding Queue monitoring and reports any concerns to CCRM Manager
  • Submits system access requests
  • Assists with maintenance of staff lists
  • Runs audit trail reports as needed
  • Maintains various files as requested by CCRM Management
  • Validates correction of QC error changes
  • Tracks and trends data as needed and provide outcome reports to CCRM Management 


Job Requirements

  • Communication ‐ communicates clearly and concisely, verbally and in writing
  • Organization – establishing courses of action to ensure that work is completed efficiently; proactively prioritizes assignments and a keen ability to multi‐task 
  • Customer orientation ‐ establishes and maintains long‐term customer relationships, building trust and respect by consistently meeting and exceeding expectations 
  • Building and Maintaining Strategic Working Relationships – develops collaborative relationships to facilitate the accomplishment of work goals. Possesses good interpersonal skills in building, negotiating, and maintaining crucial relationships.
  • PC skills ‐ demonstrates proficiency in PC and Microsoft applications as required
  • Policies & Procedures‐ demonstrates knowledge and understanding of organizational policies, procedures and systems
  • Analytical skills – effective evaluation, synthesis and use of information gathered
  • Initiative – independently takes prompt proactive steps toward problem resolution 
  • Quality Orientation – accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time
  • Basic skills‐ able to perform basic mathematical calculations, balance and reconcile figures, punctuate properly, spell correctly and transcribe accurately
  • Work Independently in a remote environment – is self‐supporting; not needing to rely on others to complete a job

  • High school diploma or GED required

  • Prior scheduling experience preferred.
  • Minimum 1 year acute care hospital HIM experience preferred.