Supply Chain Division Director of OR in Richmond, VA at Parallon

Date Posted: 5/2/2018

Job Snapshot

Job Description

The Supply Chain Division Director of OR (DDOR) is responsible for leading, implementing, measuring, and directing supply chain activities within the Surgical Services department, in conjunction with other Supply Chain stakeholders.  In some Divisions, this position may also provide operational direction and oversight for Sterile Processing, Cath Lab, Interventional Radiology and functions in facilities where Supply Chain does not have OR operations.  The DDOR is primarily responsible for data integrity, accuracy and efficiency of the preference card process, supporting the Supply Chain clinical resources to lead margin improvement activities, and patient billing review and process integrity.  In addition, this position collaborates closely with the facility Supply Chain Director, the Supply Chain ORMM, and the Supply Chain COO on operational and inventory management processes and initiatives.  The DDOR primarily focuses on the facilities within a multi-hospital division where supply chain is engaged in the OR.  However, the position also serves as a resource to assist the remaining facilities with best demonstrated practices and process improvements.    
Strategic Responsibilities

Building Culture

  • Supports building a high performing team and a customer focused culture
  • Encourages creative thought leadership

Developing and Aligning Talent

  • Leads, directs, and supports leadership and staff development
  • Champions the leadership development strategy, including various development programs (such as the ADSC Program), effective career counseling, and succession planning initiatives
  • Assists in aligning stakeholders on Supply Chain operations and principles, and bridging clinical and operational understanding

Driving Innovation

  • Supports a culture that fosters new opportunities for operational and financial improvement
  • Develops an environment that supports innovation

Supply Expense Management and Charge Capture Review

  • Designs, implements, and monitors processes to ensure effectiveness and accuracy of physician preference cards
  • Participates in the identification and implementation of margin improvement initiatives
  • Designs, implements, and monitors processes to ensure effective supply charge capture in Surgical Services and billing review
  • Develops opportunities to extend supply chain assistance to non-OR Program facilities
  • Contributes to the development and execution of the supply expense plans and strategic plans

Creating Alignment with the Clinical Agenda

  • Understands and champions the clinical agenda with key stakeholders in the facility and Surgical Services
  • Assists in establishing a culture and a system of fiscal responsibility in Surgical Services focused around appropriate supply utilization, data and charge capture, and margin improvement initiatives

Customer Relationships

  • Develops and manages the relationships with key facility stakeholders, including the C-Suite leaders and physicians

Operational Responsibilities
  • Co-lead and manage Supply Chain activities for facilities where the Operating Room Program has been implemented, with primary emphasis on supply expense management related functions with the ORICC and support for operational functions with the SCD and the ORMM
  • Works with clinical supply chain and hospital surgical services leaders to identify and implement surgical services initiatives for margin improvement and patient safety, including product utilization and standardization
  • Ensures data integrity through effective physician preference card processes, billing review procedures, and review of charge capture
  • Maintain relationships with key stakeholders to reduce costs in Surgical Services
  • Execute the infrastructure project plan for the facility, including the implementation of the standardization programs for all OR supplychain functions, SMART cleanup, and Meditech Data Cleanup.
  • Coordinate the necessary education and training of the ORMM and OR Internal Control Coordinator as necessary for the successful implementation of supply chain initiatives and projects
  • Coordinate, supervise and evaluate ORICC, helping to elevate the position strategically
  • Create a supportive environment for supply chain staffand the facility Surgical Services Staff
  • Raise and resolvefacility based supply chain issuesand improvement opportunities with the appropriate facility, division, corporate, and supply chain stakeholders
  • Design and support an environment of continuous improvement for OR supply chain  functions
  • Design processes and procedures to capture and communicate critical knowledge and success factors to appropriate stakeholders, and to share best demonstrated practices with facilities that do not have the Supply Chain Operating Room Program
  • Collaborate regularly with the facility Director of Surgical Services, Division Clinical Resource Director, the facility CRD and SCD, corporate supply chain, and other stakeholders on OR initiatives, including but not limited to the following:
    • Review savings initiatives
    • Identify new opportunities
    • Review product standardization
    • Preference card accuracy and process effectiveness
    • Sustainable OR margin improvement

  • Initiate regular attendance at all key facility and division Surgical Services or Service Line meetings
  • Engage OR Analysts with Meditech Data Cleanup using MicroStrategy KPI’s and HCA Charge Site reports
  • Serve as a resource to all facilities Surgical Services team members, visiting each facility as often as possible
  • Contributes to monthly supply expense analysis

Job Requirements

Healthcare Background/Experience  OR  Supply Chain Background/Experience

  • Clinical and/or healthcare supply chain experience with progressive, demonstrated leadership skills (5 years minimum)
  • Clinical understanding preferred (if no direct healthcare supply chain experience)
  • Supply Chain understanding preferred (if no direct supply chain background/experience)
  • Demonstrated passion for building a clinically integrated supply chain
  • Demonstrated experience with C-Suite, clinical, and/or medical staff initiatives
  • Specific Operating Room/Surgical Services experience strongly preferred

Educational Requirements

  • Bachelor’s degree required, BA or BS – Business or Nursing preferred
  • Master’s degree preferred

Proven Communication Skills

  • Ability to communicate effectively to all levels
  • Experience in effectively driving toward a shared vision
  • Ability to develop effective and appropriate formal communications, including plans and presentations

Other Key Skill Sets

  • Demonstrated experience and passion for driving innovation throughout the organization
  • Demonstrated experience developing consensus and driving for results
  • Strong people management and change management skills
  • Solid financial and business acumen, with clinical understanding
  • Demonstrated commitment to lifelong learning
  • Demonstrated ability to resolve conflict and negotiate solutions
  • Demonstrated understanding of billing regulations and principles

  • N/A  

  • Some travel required