Provider Enrollment Manager in Brentwood, TN at Parallon

Date Posted: 5/7/2018

Job Snapshot

Job Description

Parallon believes that organizations that continuously learn and improve will thrive. That's why, after more than a decade, Parallon remains dedicated to helping hospitals and hospital systems operate knowledgeably, intelligently, effectively and efficiently in the rapidly evolving healthcare marketplace, today and in the future. 

As one of the healthcare industry's leading providers of business and operational services, Parallon is uniquely equipped to provide a broad spectrum of customized services in the areas of revenue cycle, purchasing, supply chain, technology, workforce management and consulting. 

Parallon's purpose is simple. We serve and enable those who care for and improve human life in their communities. 

Provider Enrollment Manager


Job Summary – The Provider Enrollment Manager is responsible for providing supervision and structure for the department’s daily operations and functions. The Manager works to ensure department productivity and quality standards are met or exceeded by coordinating staffing and developing efficient workflows. The Manager guides the staff in their day-to-day responsibilities, including mentoring and training the staff as needed. Proficient in facilitation and interpersonal communication, the Manager also consistently demonstrates skills in organization, prioritization, professionalism and coaching others.

Supervisor – Provider Enrollment Director

Supervises – Provider Enrollment Specialist, Provider Enrollment Credentialing Coordinator, Credentialing and Enrollment Coordinator, Government Program and Enrollment Coordinator, Data Integrity Specialists, Quality Auditor, Team Lead 

Duties (included but not limited to)
* Coordinate and communicate continuously with other departments to share information, best practices, systems issues, process solutions, and training needs
* Oversee the Provider Enrollment process including document processing, application/notification submission with Commercial and Government payors, and credentialing activities, in coordination with Managed Care, Credentialing Processing Centers (CPCs) and Provider Enrollment Account Managers
* Attend acquisition, initial, and recurring enrollment status calls with practices as needed to ensure seamless transition and implementation
* Coordinate with Provider Enrollment Account Manager and Managed Care on payor issues identified and collaboratively works with the payor until resolution
* Communicate credentialing and enrollment updates to enrollment contacts and senior leadership as needed
* Respond to provider enrollment customer service inquiries
* Ensure compliance with company and departmental policies and procedures
* Proactively review and provide data analysis and financial impact assessments
* Establish and review internal controls to ensure goals, objectives, standards, and benchmarks for the department are met or exceeded
* Assist in timely month-end closing activities
* Determine staff hours, number of personnel, and resources required for efficiency
* Screen, interview, and hire new employees
* Evaluate staff and Team Lead performance and recommend appropriate merit increases and promotions
* Counsel staff and Team Leads regarding disciplinary and performance issues
* Mentor staff and Team Leads for career development
* Ensure training needs are met
* Conduct regular staff meetings
* Maintain working knowledge of all regulatory bodies that impact policies and procedures, such as National Committee for Quality Assurance (NCQA), Medicare, and state Medicaid guidelines
* Understand payor enrollment reporting requirements for delegated credentialing, demographic changes, and adverse actions, as well as how to review Federal Code of Regulations (FCR) for Medicare requirements
* Coordinate with staff on appeal opportunities
* Actively participate in payor audits as needed
* Maintain working knowledge of workflow, systems, and tools used in the department
* Promote continuous improvement and best practice in processes and performance for improving department functions
* Lead in the creation and maintenance of a positive working environment
* Review employee engagement results and facilitate the development of action plans
* Review, correct, and approve employees’ hours in a timely manner
* Practice and adhere to the “Code of Conduct” philosophy and “Mission and Value Statement”
* Other duties as assigned

Knowledge, Skills, and Abilities
* Organization - proactively prioritizes needs and effectively manages resources
* Communication - communicates clearly and concisely, verbally and in writing, including utilizing proper punctuation and correct spelling; able to communicate with staff, Parallon Management, and Division and Group Executives.
* Customer orientation - establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations
* Interpersonal skills - able to work effectively with other employees, patients, and external parties
* PC skills - demonstrates proficiency in Microsoft Office applications and others as required
* Leadership - guides individuals and groups toward desired outcomes, setting high performance standards and delivering leading quality services
* Tactical execution - oversees the development, deployment, and direction of complex programs and processes
* Project Management - assesses work activities and allocates resources appropriately
* Policies & Procedures - demonstrates knowledge and understanding of organizational policies, procedures, and systems
* Basic skills - demonstrates ability to organize, perform and track multiple tasks accurately in short timeframes; able to work quickly and accurately in a fast-paced environment while managing multiple demands; able to work both independently and collaboratively as a team player; demonstrates adaptability, analytical and problem solving skills, and attention to detail; and able to perform basic mathematical calculations, balance and reconcile figures, and transcribe accurately


Education
Bachelor’s Degree in Business or related field required. Equivalent work experience may substitute education requirements.

Experience
Minimum three years’ experience in related area preferred with two of these years being healthcare management experience or completion of the Parallon Manager Trainee Program. Knowledge of Facility and Provider Level Enrollments preferred. 

Certificate/License
None

Physical Demands / Working Conditions– Requires prolonged sitting/standing, some bending, stooping, walking and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports or other information. Requires lifting papers/boxes and pushing/pulling up to 25 pounds occasionally. Work is performed in an office environment or hospital setting. Work may be stressful at times. Contact may involve dealing with angry or upset people. Staff must remain flexible and available to provide staffing assistance for any/all disaster or emergency situations.

OSHA Category– The normal work routine involves no exposure to blood, body fluids, or tissues (although situations can be imagined or hypothesized under which anyone, anywhere, might encounter potential exposure to body fluids). Persons who perform these duties are not called upon as part of their employment to perform or assist in emergency care or first aid, or to be potentially exposed in some other way.