Patient Experience Concierge in San Antonio at Parallon

Date Posted: 8/13/2019

Job Snapshot

Job Description

Metropolitan Methodist Hospital @ 1310 McCullough Ave.

Shift: Monday-Friday from 5a - 1:30p with rotating on-call availability
The Patient Experience Concierge is responsible for greeting and navigating patients/guests in registration lobby. Provide assistance to patients checking-in for services, and expedite patient flow. Navigate patient/guest flow in registration areas to ensure an overall positive customer experience.

Duties (included but not limited to):

•         Welcome patient and family members in a professional manner. Contact the nursing staff for emergency medical needs and answer patient and visitor questions
•         Model AIDET guidelines in all interactions with the patient and ensure staff are adhering to the patient experience expectations.
•         Promotes and demonstrates excellent customer service
•         Oversee the daily activities of the front desk and lobby areas including tidiness of the area
•         Greet patients upon arrival, and navigate patient flow
•         Assist with check in process; monitor patient registration tracker
•         Perform lobby rounding to ensure patients are kept aware of their wait time expectations
•         Perform lobby rounding to ensure lobby and waiting room area is clean, safe and comfortable for patients, family and visitors.
•         Encourage and assist with patient enrollment in the Patient Portal
•         Empowerment to make decisions on their own to help a customer; escalate appropriately
•         Understands that our reputation is only as good as our customer’s last experience; ensure it is the best.
•         Consistently provide patient flow updates to PTAC leadership
•         Assist in resolving real-time patient concerns
•         What customers think is true. Understand that they will hold on to this truth for negative experiences.  Apologize and then try to come up with a satisfactory solution.
•         Give the customer the opportunity to tell you what they think in many ways at different stages in the visit. Follow the Three Times Rule—if you hear something about your facility three times, whether you like it or not, pay serious attention. Take action.
•         Assist incoming patients, his/her relatives, or other responsible individuals in any check-in functions where they have questions regarding entering demographical information or insurance/financial information as
•         Secure all signatures necessary for treatments, release of medical information, assignment of insurance benefits, and payment of services from legally responsible parties.
•         Explain policies regarding services, charges, insurance billing, and payment of account. Request full or partial payment for services rendered according to collection policies.
•         Coach other employees with customer service opportunities and escalate any concerns to Manager
•         Practice and adhere to the “Code of Conduct” philosophy and “Mission and Value Statement”
•          Other duties as assigned
Parallon believes that organizations that continuously learn and improve will thrive. That’s why after more than a decade we remain dedicated to helping hospitals and hospital systems operate knowledgeably, intelligently, effectively and efficiently in the rapidly evolving healthcare marketplace, today and in the future. As one of the healthcare industry’s leading providers of business and operational services, Parallon is uniquely equipped to provide a broad spectrum of customized revenue cycle services.

Job Requirements


•         Communication - communicates clearly and concisely, verbally and in writing. This includes utilizing proper punctuation, and correct spelling. Bi-lingual preferred.
•         Customer orientation - establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations
•         Interpersonal skills - able to work effectively with other employees, patients and external parties
•         PC skills - demonstrates proficiency in Microsoft Office applications and others as required
•         Policies & Procedures - demonstrates knowledge and understanding of organizational policies, procedures and systems
•         Basic skills - demonstrates ability to organize, perform and track multiple tasks accurately in short timeframes, have ability to work quickly and accurately in a fast-paced environment while managing multiple demands, ability to work both independently and collaboratively as a team player, adaptability, analytical and problem solving ability and attention to detail and able to perform basic mathematical calculations, balance and reconcile figures, punctuate properly, spell correctly and transcribe accurately.


•         High school diploma or GED required.
•         Hospitality degree preferred


•         Minimum 3 years patient access, hotel, restaurant, retail, or customer service experience required
•         Previous Patient Access experience preferred
Parallon/HCA is an equal opportunity workforce and no one shall discriminate against any individual with regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or expression, genetic information or veteran status with respect to any offer, or term or condition, of employment. We make reasonable accommodations to the known physical and mental limitations of qualified individuals with disabilities