HIM Clerk - Portsmouth Regional Hospital in Portsmouth, NH at Parallon

Date Posted: 6/15/2018

Job Snapshot

Job Description

Parallon is seeking a self-motivated individual for our HIM Clerk role at Portsmouth Regional Hospital. This is a PRN position.

 

Job Summary –The HIM Clerk is primarily responsible for retrieving and reconciling medical records and loose documentation from ancillary departments and nursing units. During the initial 4-18 months after migration to HIM Shared Services, the Facility HIM Clerks may also assist with copying or printing medical records. Other duties include entering of unbilled reason codes (URCs) into HPF and MEDITECH, researching and processing accounts assigned to the facility’s Horizon Patient Folder (HPF) work queues and timely scanning and indexing of late loose documentation received in the HIM department that exceeds one inch (1”) as defined by department.

 

Duties Include But Are Not Limited To
Duties while paper medical records remain at the facility:

  • Filing of loose documentation into the paper medical record Retrieval of paper charts
  • Filing of paper charts
  • Assisting physicians with paper chart completion


Ongoing duties:

  • Retrieves discharged medical records from various nursing units and ancillary departments as defined by department practice
  • Enters applicable unbilled reason codes (URCs) into HPF and MEDITECH on a daily basis
  • Assists in reconciling retrieved medical records through use of MEDITECH compiled reports and/or automated reconciliation working closely with patient care units to ensure receipt of all records prior to courier pick up
  • Places reconciled records in the designated courier bins for the HSC courier to retrieve
  • Batches, labels and routes loose reports, late charts and/or late documentation to HSC Document Imaging area for scanning according to policy
  • Scans and indexes loose reports/documents that are identified as critical to coding and prioritizes according to policy
  • Maintains or exceeds established productivity and quality standards
  • Requests and returns paper records from off-site storage as applicable
  • Retrieves and prints medical records from microfilm (as applicable)
  • Assists in processing accounts in assigned facility HPF work queues/routers
  • Processes facility specific HIM mail as applicable
    Responsible for linking patients with physicians in Meditech in order to promote continuity of care
  • Supporting the physician suspension process by compiling reports, sending letters, making reminder calls, or maintaining suspension data in Meditech
  • Educates and provides support to physicians as it relates to record completion in HPF
  • Assists in setting up external review queues when necessary
  • Support the completion of physician queries by calling, monitoring and assisting physicians with the HPF application
  • Post HPF migration may assist with ongoing urgent release of information and walk-in requests
  • Practices and adheres to the Company’s “Code of Conduct” philosophy and’ “Mission and Value Statement”
  • Other duties as assigned

Job Requirements

EDUCATION
High school graduate or equivalency preferred
EXPERIENCE
1 year experience in an office environment preferred
Previous experience in the handling of patient health information and/or medical records is strongly preferred

 

 

 

 

 

 

 

 

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