Health Information Management Clerk PRN in Round Rock, TX at Parallon

Date Posted: 3/4/2018

Job Snapshot

Job Description

Job Summary –The HIM Clerk is primarily responsible for retrieving and reconciling medical records and loose documentation from ancillary departments and nursing units. During the initial 4- 18 months after migration to HIM Shared Services, the Facility HIM Clerks may also assist with copying or printing medical records. Other duties include entering of unbilled reason codes (URCs)into HPF and MEDITECH,researching and processing accounts assigned to the facility’s Horizon Patient Folder (HPF) work queues and timely scanning and indexing of late loose documentation received in the HIM department that exceeds one inch (1”) as defined by department.
Supervisor – Facility Health Information Management (HIM) Leader
Supervises None

Duties Include But Are Not Limited To

Duties while paper medical recordsremain at the facility:
Filingof loose documentation into the paper medical recordRetrieval of paper charts
Filing of papercharts
Assisting physicians with paper chart completion Ongoing duties:
   Retrieves   discharged   medical   records   from   various   nursing   units   and   ancillary
departments as definedby department practice
Enters applicable unbilled reason codes (URCs) intoHPFand MEDITECH on a daily basis Assists in reconciling retrieved medical records through use of MEDITECH compiledreports  and/or  automated reconciliation  working  closely with  patient care  units  to ensure receipt of all recordsprior to courier pick up
Placesreconciled records in the designatedcourier bins for the HSC courier to retrieve Batches,labels and routes loose reports, late charts and/or late documentation to HSC Document Imaging area for scanningaccording to policy
   Scans and indexes loose reports/documents that are identified as critical to coding and prioritizes according to policy
Maintains or exceeds established productivity and quality standards Requests and returns paper records from off-site storage as applicable Retrieves and prints medical records from microfilm (as applicable)
Assists in processing accounts in assigned facility HPF workqueues/routers

Processes facility specific HIM mail as applicable
Responsible  for  linking patients  with physicians  in  Meditech  in  order to  promote continuity of care
   Supporting  the  physician  suspension  process by  compiling  reports,  sending letters, making reminder calls, or maintaining suspension data in Meditech
Educates and provides support to physicians as it relates to record completion in HPF Assists in setting up external review queues when necessary
Support  the completion  of  physician  queries  by  calling,  monitoring  and  assisting physicians with the HPF application
   Post HPF migration may assist with ongoing urgent release of information and walk-in requests
   Practices and adheres to the Company’s “Code of Conduct” philosophy and’ “Mission and Value Statement”
   Other duties as assigned

Job Requirements

Knowledge, Skills & Abilities

   Adaptability – maintaining effectiveness when experiencing major changes in work tasks or the work environment; able to adapt to change in environment and/or circumstances with a positive outlook; and adjusting effectively to work within new work structures, processes, requirements, or cultures
   Energy – consistently maintaining high levels of activityor productivity; sustaining long workinghours when necessary; operates with vigor, effectiveness, and determination over extended periods of time
Communication - communicates clearly, proactively and conciselywith all key stakeholders Customer orientation - establishes and maintains long-termcustomer relationships, building trust and respectby consistently meetingand exceeding expectations
Work Independently–is self-supporting; not needingto rely on others to completea job Organization – establishing courses of action to ensure that work is completed efficiently; proactively prioritizes assignments and keen ability to multi-task
   Quality Orientation – accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time
   PCskills – demonstrates proficiency in keyboardoperations, Microsoft Office applications and othersas required


     High school graduate or equivalency preferred


1 year experience in an office environment preferred
Previous experience in the handling of patient healthinformation and/or medical records is strongly preferred


PHYSICAL DEMANDS/WORKING CONDITIONS Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard,photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports. Responsibilities may require lifting papers or boxes up to 50– pounds with assistance on occasion. May be expected to push or pull 50 pounds on occasion. Work is performed in an office environment. Work may be stressfulat times. Contact may involve dealing with angry or upset people. Staff must remain flexible and available to provide staffing assistance for any/all disaster or emergency situations.
Parallon is an Equal Opportunity Employer (EOE), Minority/Female/Veteran/Disabled, offering a great work environment, challenging career opportunities, and competitive compensation