Facility HIM Coordinator in Atlantis at Parallon

Date Posted: 11/14/2018

Job Snapshot

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Job Description

GENERAL SUMMARY OF DUTIES – Under the direction of a shared facility HIM Director, the Facility HIM Coordinator will assist as needed in the day-to- day HIM Departmental clerical activities.  This position will serve as the on- site initial point of contact when the HIM Director is off-site for the Facility Leadership and the Medical Staff.  Acts as facility liaison to the facility HIM Director and, Operations Director as needed.

SUPERVISOR –Facility HIM Director

  • Initial on-site point of contact when HIM Director is off-site for facility leadership and  Medical Staff
  • Assists with payroll process
  • Assists Facility File Clerks with questions       
  • Assists Facility HIM Director in employee training and development
  • Possesses general knowledge in the subject of HIPAA privacy
  • Possesses general knowledge in the subject of Corporate Records Management guidelines
  • Adheres to documented and established workflow guidelines as it relates to managing work queues
  • Assists in the processing of walk-in requests for Release of Information
  • Retrieves discharged medical records from various nursing units and ancillary departments as needed
  • Assists in reconciling discharged medical records to ensure receipt of all records within twenty-four (24) hours of discharge/visit
  • Assists physicians in record completion activities
  • Provides training and education of record completion enabling technology
  • Routes loose reports and/or late documentation to document imaging for scanning as needed
  • Requests and returns paper records from off-site storage as applicable
  • Retrieves and prints medical records from microfilm as applicable
  • Assists in opening HIM mail and routes medical record requests to document scanning for immediate scanning
  • Photocopies paper medical records as directed by the ROI staff
  • Maintains or exceeds established productivity standards while achieving or exceeding established requirements for accuracy
  • Practices and adheres to the “Code of Conduct” philosophy and the “Mission and Value Statement”
  • Other duties as assigned

Job Requirements

  • Technical Skills – ability to apply, review, and educate on equipment and processes
  • Organization - establishing courses of action to ensure that work is completed efficiently; proactively prioritizes assignments and keen ability to multi-task
  • Communication - communicates clearly, proactively and concisely with all key stakeholders
  • Customer orientation - establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations
  • Policies & Procedures - articulates knowledge and understanding of organizational P&Ps
  • PC skills – demonstrates proficiency in keyboard operations, Microsoft Office applications and others as required
  • Work Independently – is self-supporting; not needing to rely on others to complete a job
  • Quality Orientation – accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time

  • High school diploma or equivalency required

  • A minimum of one year of HIM department experience with a concentration in incomplete record management is strongly preferred      

PHYSICAL DEMANDS/WORKING CONDITIONS - Requires prolonged sitting, some bending, stooping and stretching.  Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment.  Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports.  Requires lifting papers or boxes up to 25 pounds occasionally.  Work is performed in an office environment.  Work may be stressful at times.  Contact may involve dealing with angry or upset people.  Staff must remain flexible and available to provide staffing assistance for any/all disaster or emergency situations.

OSHA CATEGORY – The normal work routine involves no exposure to blood, body fluids, or tissues (although situations can be imagined or hypothesized under which anyone, anywhere, might encounter potential exposure to body fluids).  Persons who perform these duties are not called upon as part of their employment to perform or assist in emergency care or first aid, or to be potentially exposed in some other way.