Facility HIM Coordinator at Centennial Medical Center in Nashville, TN at Parallon

Date Posted: 6/29/2018

Job Snapshot

Job Description

Job Summary – Under the direction of a shared Facility Health Information Management Leader, the Facility HIM Coordinator will assist as needed in the day-to-day HIM departmental clerical activities (e.g. working the Horizon Patient Folder (HPF)/McKesson Patient Folder (MPF) workflow queues, resolving unbilled accounts, facilitating the physician suspension process, etc). This position will serve as the on-site initial point of contact when the HIM Leader is off-site for the Facility Leadership and the Medical Staff. The Facility HIM Coordinator will serve as facility liaison to the Facility HIM Leader and Regional HIM Director as needed.

Supervisor – Facility HIM Director

Supervises – None

Duties (included but not limited to):

 Initial on-site point of contact when HIM Leader is off-site for Facility Leadership and Medical Staff.

 Assists Facility HIM Clerks and Birth Certificate Clerks with questions.

 Assists Facility HIM Leader in employee training and development.

 Enters applicable unbilled reason codes (URCs) into HPF and MEDITECH on a daily basis.

 Adheres to documented and established workflow guidelines as it relates to managing facility

HPF/MPF work queues.

 Assists in the processing of walk-in requests for Release of Information.

 Requests and returns paper records from off-site storage as applicable.

 Retrieves discharged medical records from various nursing units and ancillary departments as needed.

 Assists in reconciling retrieved medical records against patient discharge listings working closely with patient care units to ensure receipt of all records no later than the morning after discharge/visit.

 Ensures that facility based HIM function productivity and quality standards are maintained or exceeded.

 Assists physicians in record completion activities.

 Provides training and education of record completion enabling technology (hCare/Portal/MEDITECH).

 Routes loose reports and/or late documentation to document imaging for scanning as needed.

 Retrieves and prints medical records from microfilm as applicable.

 Assists in opening HIM mail and routes medical record requests to Release of Information for processing.

 Maintains or exceeds established productivity standards while achieving or exceeding established.

requirements for accuracy.

 Assists in physician suspension process and delinquent record management

 May assist with facility unbilled activities such as physician query follow up, physician incomplete record follow up, and working the applicable unbilled management reports and queues (e.g., DET/eRequest, Bill 49).

 Serves as point of contact for HIM Leader in their absence.

Practices and adheres to the "Code of Conduct" philosophy and the "Mission and Value Statement".

 Other duties as assigned.


 High school diploma or equivalency preferred.


 A minimum of one year of HIM department experience with a concentration in incomplete record

management is strongly preferred.


 RHIA or RHIT preferred