Executive Assistant in Nashville, TN at Parallon

Date Posted: 4/9/2018

Job Snapshot

Job Description


 Duties (included but not limited to):
• Performing complex administrative duties including responding for executive when he/she is unavailable, composing correspondence, and coordinating resources across SSC.
• Handling various administrative details with initiative and good judgment.
• Providing general administrative support including typing, answering multiple phone lines, indexing and filing documents, and making copies
• Answering inquiries and/or referring callers/visitors to appropriate person/department.
• Gathering information and developing summaries as requested.
• Developing and implementing office procedures related to coordination of interoffice communication, records and systems.
• Ensuring adequacy of office supplies and equipment.
• Facilitate building maintenance and repairs with appropriate party
• Coordinate calendars and any associated travel arrangements
• Answer multiple phone lines and address inquiries and refer callers to appropriate individual
• Complete expense reports (as requested)
• Assisting other staff as requested.
• Attending meetings as assigned and reporting on actions.
• Participating in educational activities and programs.
• Maintaining strictest confidentiality.
• Practice and adhere to the “Code of Conduct” philosophy and “Mission and Value Statement” and all policies and procedures related to the Collections department.
• Other duties as assigned
 
 
 
 KNOWLEDGE, SKILLS & ABILITIES
Communication - communicates clearly and concisely, verbally and in writing. This includes utilizing proper punctuation, correct spelling and the ability to transcribe accurately.
Customer orientation - establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations
Interpersonal skills - able to work effectively with other employees, patients and external parties
PC skills - demonstrates proficiency in Microsoft Office applications and others as required
Policies & Procedures - demonstrates knowledge and understanding of organizational policies, procedures and systems • Basic skills - demonstrates ability to organize, perform and track multiple tasks accurately in short timeframes, have ability to work quickly and accurately in a fast-paced environment
 while managing multiple demands, ability to work both independently and collaboratively as a team player, adaptability, analytical and problem solving ability and attention to detail and able to perform basic mathematical calculations, balance and reconcile figures, punctuate properly, spell correctly and transcribe accurately.
 
EDUCATION
High school diploma or GED is required. Associates or Bachelor’s degree in business administration is preferred.

 
EXPERIENCE
Four to five years of administrative experience is required. Relevant education may substitute experience requirement

Job Requirements


 Duties (included but not limited to):
• Performing complex administrative duties including responding for executive when he/she is unavailable, composing correspondence, and coordinating resources across SSC.
• Handling various administrative details with initiative and good judgment.
• Providing general administrative support including typing, answering multiple phone lines, indexing and filing documents, and making copies
• Answering inquiries and/or referring callers/visitors to appropriate person/department.
• Gathering information and developing summaries as requested.
• Developing and implementing office procedures related to coordination of interoffice communication, records and systems.
• Ensuring adequacy of office supplies and equipment.
• Facilitate building maintenance and repairs with appropriate party
• Coordinate calendars and any associated travel arrangements
• Answer multiple phone lines and address inquiries and refer callers to appropriate individual
• Complete expense reports (as requested)
• Assisting other staff as requested.
• Attending meetings as assigned and reporting on actions.
• Participating in educational activities and programs.
• Maintaining strictest confidentiality.
• Practice and adhere to the “Code of Conduct” philosophy and “Mission and Value Statement” and all policies and procedures related to the Collections department.
• Other duties as assigned
 
 
 
 KNOWLEDGE, SKILLS & ABILITIES
Communication - communicates clearly and concisely, verbally and in writing. This includes utilizing proper punctuation, correct spelling and the ability to transcribe accurately.
Customer orientation - establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations
Interpersonal skills - able to work effectively with other employees, patients and external parties
PC skills - demonstrates proficiency in Microsoft Office applications and others as required
Policies & Procedures - demonstrates knowledge and understanding of organizational policies, procedures and systems • Basic skills - demonstrates ability to organize, perform and track multiple tasks accurately in short timeframes, have ability to work quickly and accurately in a fast-paced environment
 while managing multiple demands, ability to work both independently and collaboratively as a team player, adaptability, analytical and problem solving ability and attention to detail and able to perform basic mathematical calculations, balance and reconcile figures, punctuate properly, spell correctly and transcribe accurately.
 
EDUCATION
High school diploma or GED is required. Associates or Bachelor’s degree in business administration is preferred.

 

 
EXPERIENCE
Four to five years of administrative experience is required. Relevant education may substitute experience requirement