Executive Assistant in Nashville, TN at Parallon

Date Posted: 6/12/2018

Job Snapshot

Job Description

JOB TITLE – Executive Assistant

GENERAL SUMMARY OF DUTIES – Performs administrative duties for senior level manager.

SUPERVISOR – Senior Manager as assigned

SUPERVISES – None

DUTIES INCLUDE BUT ARE NOT LIMITED TO:

• Performing complex administrative duties including responding for executive when he/she is

unavailable, composing correspondence, and coordinating resources across corporate functions.

• Handling various administrative details with initiative and good judgment.

• Providing general administrative support including typing, answering multiple phone lines, indexing

and filing documents, making copies, handling travel arrangements, and scheduling meetings.

• Answering inquiries and/or referring callers/visitors to appropriate person/department.

• Gathering information and developing summaries as requested.

• Developing and implementing office procedures related to coordination of interoffice communication,

records and systems.

• Ensuring adequacy of office supplies and equipment.

• Assisting other staff as requested.

• Attending meetings as assigned and reporting on actions.

• Participating in educational activities and programs.

• Maintaining strictest confidentiality.

• Performing related work as required.

• Practice and adhere to the “Code of Conduct” philosophy and “Mission and Value Statement”.

• Other duties as assigned.

Job Requirements

KNOWLEDGE, SKILLS, & ABILITIES
• Knowledge of general management principles.
• Knowledge of organizational policies, procedures, and systems.
• Ability to type 60 wpm.
• Ability to use a Dictaphone.
• Ability to work in a fast paced, high stress environment.
• Strong interpersonal, communication, and organizational skills.
• High level of proficiency with MS Office products including Outlook, Word, Excel, and PowerPoint.
EDUCATION – High school diploma or GED is required. Associates or Bachelors degree in business
administration is preferred.
EXPERIENCE – Four to five years of administrative experience is required, including at least one year in
a healthcare organization (appropriate education may be substituted for experience).
CERTIFICATE/LICENSE – None

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