Document Imaging Technician in Largo at Parallon

Date Posted: 7/13/2019

Job Snapshot

Job Description

Job Summary –

• The HIM Document Imaging Technician II is responsible for efficiently and accurately prepping, and/or indexing and quality checking documents from single or multiple hospitals into the Horizon Patient Folder (HPF) document imaging system.

Duties Include But Are Not Limited To

Prepping duties include:

• Meets with the HSC courier to receive and account for all boxes delivered
• Unpacks all boxes, and sorts and measures the medical record according to established procedures Maintains or exceeds established productivity standards
• Prepares medical record documents prior to scanning, according to policies and procedures which includes, but is not limited to:
• Remove staples
• Repair tears
• Remove duplicate copies
• Remove electronically fed documents with no handwriting on them
• Placing like forms in reverse chronological order
• Ensure patient identifiers are present on all pages including front and back
• Ensure all documents belong to the same patient/account
Indexing duties include:
• Verifies that images are correct and legible
• Ensures that each scanned document is associated to the appropriate patient
• Ensures that each scanned document is associated to the appropriate patient account
• Ensures that each scanned document is associated to the appropriate document type
• Performs a paper document to PC screen validation to ensure that all documents associated with each record have been scanned
• Scans documents according to policies and procedures on an "as-needed" basis as directed by departmental processes and the HIM Document Imaging Manager or their designee
• Assists with the boxing of scanned documents

General duties:
• Maintains or exceeds established quality standards
• Maintains or exceeds established productivity standards
• Participates at regular intervals in quality audits as designated by HSC and/or HIM Document Imaging leadership
• Communicates issues and any process barriers to leadership appropri ately
• Works effectively as part of a team atmosphere to perform duties and achieve daily operational goals
• Practices and adheres to the "Code of Conduct" philosophy and the "Mission and Value Statement"
• Other duties as assigned

Job Requirements

Knowledge, Skills & Abilities

• Organization - establishing courses of action to ensure that work is completed efficiently; proactively prioritizes assignments and keen ability to multi-task
• Communication - communicates clearly, proactively and concisely with all key stakeholders
• Critical Thinking - actively and skillfully conceptualizing, applying, analyzing, synthesizing or evaluating information gathered from, or generated by, observation, experience, reflection, reasoning or communication as a guide to belief and action
• Customer orientation - establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations
• Policies & Procedures - articulates knowledge and understanding of organizational P&Ps
• PC skills – demonstrates proficiency in keyboard operations, Microsoft Office applications and others as required
• Quality Orientation – accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time
• High school diploma or equivalency preferred
• 1 year experience in an office environment preferred. Prior medical record experience strongly preferred