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Document Imaging Technician Part Time - HSC in Largo, Florida in Largo at Parallon

Date Posted: 1/19/2019

Job Snapshot

Job Description

The Company: Parallon Business Solutions is a subsidiary of Hospital Corporation of America and HCA West Florida. We provide a variety of services including revenue cycle, supply chain management, and workforce management to 1,400 hospitals and 11,000 non-acute care providers, including ambulatory surgery centers, physician practices and alternate care sites. We have been voted one of the top employers in Florida for 8 years in a row, and are known for taking the best care of clients and employees alike.
● Our culture fosters an environment of continuous growth and professional development.
● Parallon was named a “Top 100 Company to Watch for Remote Jobs in 2016” by FlexJobs.
● HCA has been a Military Friends Spouse Employer for 8 years in a row.
● We believe in rewarding our employees with a healthy work/life experience, our employees are rewarded with comprehensive health and wellness benefits, financial and retirement planning support, and time away from work options.
Job Summary – The HIM Document Imaging Technician II is responsible for efficiently and accurately prepping and/or indexing and quality checking documents from single or multiple hospitals into the Horizon Patient Folder/McKesson Patient Folder (HPF/MPF) document imaging system.
Supervisor – HIM Document Imaging Manager; Facility HIM Manager/Director if located in a facility-based scanning center.
Supervises – None
Duties (included but not limited to):
Prepping duties include:
 Meets with the HSC courier to receive and account for all totes/containers delivered.
 Unpacks all totes/containers; sorts and measures medical records according to established
 Prepares medical record documents prior to scanning according to policies and procedures which includes, but is not limited to:
o Remove staples.
o Repair tears.
o Remove duplicate copies.
o Identify electronically fed documents with no handwriting on them.
o Placing like forms in reverse chronological order.
o Ensure patient identifiers are present on all pages, including front and back.
o Ensure all documents belong to the same patient/account.
Indexing duties include:
 Indexes each medical record document in the HPF/MPF system which includes, but is not limited to:
o Verifies images are correct and legible.
o Ensures that each scanned document is associated to the appropriate patient.
o Ensures that each scanned document is associated to the appropriate patient account.
o Ensures that each scanned document is associated to the appropriate document type.
 Performs a paper document to PC screen validation to ensure that all documents associated with
each record have been scanned.
 Scans documents according to policies and procedures on an “as-needed” basis, as directed by departmental processes, the HIM Document Imaging Manager, or their designee.
 Assists with the boxing of scanned documents according to established procedures.
General duties:
 Maintains or exceeds established quality standards.
 Maintains or exceeds established productivity standards.
 Participates at regular intervals in quality audits as designated by HSC and/or HIM Document Imaging Leadership.
Document Imaging Technician II Revised: 10/9/2017
 Communicates issues and any process barriers to leadership appropriately.
 Works effectively as part of a team atmosphere to perform duties and achieve daily operational
 Practices and adheres to the “Code of Conduct” philosophy and the “Mission and Value Statement.”
 Other duties as assigned.

Job Requirements

 Organization – establishes courses of action to ensure that work is completed efficiently; proactively
prioritizes assignments and keen ability to multi-task.
 Communication – communicates clearly, proactively, and concisely with all key stakeholders.
 Critical Thinking – actively and skillfully conceptualizing, applying, analyzing, synthesizing, or
evaluating information gathered from, or generated by, observation, experience, reflection,
reasoning, or communication as a guide to belief and action.
 Customer orientation – establishes and maintains long-term customer relationships, building trust
and respect by consistently meeting and exceeding expectations.
 Policies & Procedures – articulates knowledge and understanding of organizational P&Ps.
 PC skills – demonstrates proficiency in keyboard operations, Microsoft Office applications, and others as
 Quality Orientation – accomplishing tasks by considering all areas involved, no matter how small;
showing concern for all aspects of the job; accurately checking processes and tasks; being watchful
over a period of time.
 High school diploma or equivalency preferred.
 One-year experience in an office environment preferred. Prior medical record experience strongly preferred.
 None
PHYSICAL DEMANDS/WORKING CONDITIONS – Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports. Requires lifting papers or boxes up to 50 pounds occasionally. Work is performed in an office environment. Work may be stressful at times. Contact may involve dealing with angry or upset people. Staff must remain flexible and available to provide staffing assistance for any/all disaster or emergency situations.
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MOC: 68J, 92Y, 3043, 001672, PS