Document Imaging Tech II in Largo, FL at Parallon

Date Posted: 4/19/2018

Job Snapshot

Job Description

Job Summary – The HIM Document Imaging Technician II is responsible for efficiently and accurately prepping and/or indexing and quality checking documents from single or multiple hospitals into the Horizon Patient Folder/McKesson Patient Folder (HPF/MPF) document imaging system.


Duties (included but not limited to):

Prepping duties include:
 Meets with the HSC courier to receive and account for all totes/containers delivered.
 Unpacks all totes/containers; sorts and measures medical records according to established procedures.
 Prepares medical record documents prior to scanning according to policies and procedures which includes, but is not limited to:
o Remove staples.
o Repair tears.
o Remove duplicate copies.
o Identify electronically fed documents with no handwriting on them.
o Placing like forms in reverse chronological order.
o Ensure patient identifiers are present on all pages, including front and back.
o Ensure all documents belong to the same patient/account.

Indexing duties include:
 Indexes each medical record document in the HPF/MPF system which includes, but is not limited to:
o Verifies images are correct and legible.
o Ensures that each scanned document is associated to the appropriate patient.
o Ensures that each scanned document is associated to the appropriate patient account.
o Ensures that each scanned document is associated to the appropriate document type.
 Performs a paper document to PC screen validation to ensure that all documents associated with each record have been scanned.
 Scans documents according to policies and procedures on an “as-needed” basis, as directed by departmental processes, the HIM Document Imaging Manager, or their designee.
 Assists with the boxing of scanned documents according to established procedures.

General duties:
 Maintains or exceeds established quality standards.
 Maintains or exceeds established productivity standards.
 Participates at regular intervals in quality audits as designated by HSC and/or HIM Document Imaging Leadership.

 Communicates issues and any process barriers to leadership appropriately.
 Works effectively as part of a team atmosphere to perform duties and achieve daily operational goals.
 Practices and adheres to the “Code of Conduct” philosophy and the “Mission and Value Statement.”
 Other duties as assigned.

Job Requirements

 Organization – establishes courses of action to ensure that work is completed efficiently; proactively prioritizes assignments and keen ability to multi-task.
 Communication – communicates clearly, proactively, and concisely with all key stakeholders.
 Critical Thinking – actively and skillfully conceptualizing, applying, analyzing, synthesizing, or evaluating information gathered from, or generated by, observation, experience, reflection, reasoning, or communication as a guide to belief and action.
 Customer orientation – establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations.
 Policies & Procedures – articulates knowledge and understanding of organizational P&Ps.
 PC skills – demonstrates proficiency in keyboard operations, Microsoft Office applications, and others as required.
 Quality Orientation – accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.

 High school diploma or equivalency preferred.

 One-year experience in an office environment preferred. Prior medical record experience strongly preferred.