Document Imaging Tech II PRN in Nashville, TN at Parallon

Date Posted: 7/10/2018

Job Snapshot

Job Description

Job Summary – The HIM Document Imaging Technician II is responsible for efficiently and accurately prepping and/or indexing and quality checking documents from single or multiple hospitals into the Horizon Patient Folder/McKesson Patient Folder (HPF/MPF) document imaging system.

Supervisor – HIM Document Imaging Manager; Facility HIM Manager/Director if located in a facility-based scanning center.

Supervises – None

Duties (included but not limited to):

Prepping duties include:

 Meets with the HSC courier to receive and account for all totes/containers delivered.

 Unpacks all totes/containers; sorts and measures medical records according to established


 Prepares medical record documents prior to scanning according to policies and procedures which includes, but is not limited to:

o Remove staples.

o Repair tears.

o Remove duplicate copies.

o Identify electronically fed documents with no handwriting on them.

o Placing like forms in reverse chronological order.

o Ensure patient identifiers are present on all pages, including front and back.

o Ensure all documents belong to the same patient/account.

Indexing duties include:

 Indexes each medical record document in the HPF/MPF system which includes, but is not limited to:

o Verifies images are correct and legible.

o Ensures that each scanned document is associated to the appropriate patient.

o Ensures that each scanned document is associated to the appropriate patient account.

o Ensures that each scanned document is associated to the appropriate document type.

 Performs a paper document to PC screen validation to ensure that all documents associated with

each record have been scanned.

 Scans documents according to policies and procedures on an "as-needed" basis, as directed by departmental processes, the HIM Document Imaging Manager, or their designee.

 Assists with the boxing of scanned documents according to established procedures.

General duties:

 Maintains or exceeds established quality standards.

 Maintains or exceeds established productivity standards.

 Participates at regular intervals in quality audits as designated by HSC and/or HIM Document

Imaging Leadership. Page 2 o f 3 Document Imaging Technician II Revised: 10/9/2017


 Communicates issues and any process barriers to leadership appropriately.

 Works effectively as part of a team atmosphere to perform duties and achieve daily operational


 Practices and adheres to the "Code of Conduct" philosophy and the "Mission and Value Statement."

 Other duties as assigned.


 High school diploma or equivalency preferred.


 One-year experience in an office environment preferred. Prior medical record experience strongly preferred.