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Document Imaging Tech Full Time - HSC Largo, FL in Largo at Parallon

Date Posted: 4/13/2019

Job Snapshot

Job Description

Job Summary –

• The HIM Document Imaging Technician II is responsible for efficiently and accurately prepping, and/or indexing and quality checking documents from single or multiple hospitals into the Horizon Patient Folder (HPF) document imaging system.

Duties Include But Are Not Limited To

Prepping duties include:

• Meets with the HSC courier to receive and account for all boxes delivered
• Unpacks all boxes, and sorts and measures the medical record according to established procedures Maintains or exceeds established productivity standards
• Prepares medical record documents prior to scanning, according to policies and procedures which includes, but is not limited to:
• Remove staples
• Repair tears
• Remove duplicate copies
• Remove electronically fed documents with no handwriting on them
• Placing like forms in reverse chronological order
• Ensure patient identifiers are present on all pages including front and back
• Ensure all documents belong to the same patient/account
Indexing duties include:
• Verifies that images are correct and legible
• Ensures that each scanned document is associated to the appropriate patient
• Ensures that each scanned document is associated to the appropriate patient account
• Ensures that each scanned document is associated to the appropriate document type
• Performs a paper document to PC screen validation to ensure that all documents associated with each record have been scanned
• Scans documents according to policies and procedures on an "as-needed" basis as directed by departmental processes and the HIM Document Imaging Manager or their designee
• Assists with the boxing of scanned documents

General duties:
• Maintains or exceeds established quality standards
• Maintains or exceeds established productivity standards
• Participates at regular intervals in quality audits as designated by HSC and/or HIM Document Imaging leadership
• Communicates issues and any process barriers to leadership appropri ately
• Works effectively as part of a team atmosphere to perform duties and achieve daily operational goals
• Practices and adheres to the "Code of Conduct" philosophy and the "Mission and Value Statement"
• Other duties as assigned

Job Requirements

Knowledge, Skills & Abilities

• Organization - establishing courses of action to ensure that work is completed efficiently; proactively prioritizes assignments and keen ability to multi-task
• Communication - communicates clearly, proactively and concisely with all key stakeholders
• Critical Thinking - actively and skillfully conceptualizing, applying, analyzing, synthesizing or evaluating information gathered from, or generated by, observation, experience, reflection, reasoning or communication as a guide to belief and action
• Customer orientation - establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations
• Policies & Procedures - articulates knowledge and understanding of organizational P&Ps
• PC skills – demonstrates proficiency in keyboard operations, Microsoft Office applications and others as required
• Quality Orientation – accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time
• High school diploma or equivalency preferred
• 1 year experience in an office environment preferred. Prior medical record experience strongly preferred


Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports. Requires lifting papers or boxes up to 50 pounds occasionally. Work is performed in an office environment. Work may be stressful at times. Contact may involve dealing with angry or upset people. Staff must remain flexible and available to provide staffing assistance for any/all disaster or emergency situations.