Assistant Director, Coding in Largo, FL at Parallon

Date Posted: 4/10/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Largo, FL
  • Job Type:
    Management
  • Experience:
    Not Specified
  • Date Posted:
    4/10/2018

Job Description

Job Summary – The Assistant Coding Director is responsible for supporting the HSC Coding Director in development and evolution of the overall strategy for the Company’s coding operation in the Health Information Management Service Center (HSC). The Assistant Coding Director develops, directs and coordinates assigned coding activities within the HSC. The Assistant Coding Director plans, assigns and directs the HIM coding workflow; actively monitors employee performance and rewards or disciplines accordingly; addresses complaints and resolves problems; and actively oversees and manages production and quality control efforts.

Duties (included but not limited to):
• Assists the Coding Director in planning, developing, organizing, implementing and directing the day- to-day functions of the HSC Coding Operations and Clinical Documentation Improvement Operations
• Provides direct managerial oversight to assigned Management team staff including Coding Managers, Team Leads and/or Unbilled Coordinators
• Ensures complete, accurate, timely and consistent coding while adhering to published coding guidelines and Company/HSC policy
• Coaches and helps develop team members; helps resolve dysfunctional behavior within functional areas; disciplines and counsel staff as necessary
• Proactively manages (including corresponding communications and escalation paths) significant issues in coding, status of projects, barriers and successes
• Selects, evaluates, trains and provides leadership and direction to reporting staff
• Facilitates problem solving and collaboration within function areas
• Responsible for ensuring staff compliance with documented and established workflow guidelines as it relates to adding and reassigning accounts to work queues
• Works with multi-disciplinary teams in addressing issues related to coding and clinical documentation improvement operations (as applicable)
• Assists in identifying and implementing process improvements to decrease costs and improve service applicable stakeholders

• Assists in the development and implementation of written policies and procedures that govern the operation of the HSC Coding department
• Prepares benchmarking, productivity, and performance improvement reports for the Coding Director and the HSC Leadership and Facility Leadership as applicable
• Reviews the HSC Coding policies and procedures periodically, at least annually, and makes recommendations to assure continued compliance with current regulations
• Stays abreast of regulatory requirements and company compliance policies, ensuring compliance and timely staff education and training

• Assumes a lead role for innovation, knowledge sharing and leading practices identification within the HSC and among peer group
• Promptly reports issues or trends to the appropriate member of the HSC Leadership team or other appropriate party
• Reviews all official data quality standards, coding guidelines, Company policies and procedures and clinical/medical resources to assure coding knowledge and skill remain current
• CaseMix Index Analytical skills – the ability to analyze trends in CMI and determine root cause and address as appropriate
• Ensures that all Federal, State and Local laws pertaining to patient privacy are adhered to
• Practices and adheres to the “Code of Conduct” philosophy and “Mission and Value Statement”
• Coordinates staff work assignments
• Ensures safe work practices are being followed
• Other duties as assigned

Job Requirements

Knowledge, Skills & Abilities
• Coding Technical Skills-extensive regulatory coding (ICD-10-CM, ICD-10-PCS, ICD-9-CM, CPT-4, HCPCS,MS-DRGs) and associated reimbursement knowledge
• Leadership – leads individuals and groups toward identified outcomes, setting high performance standards and delivery quality services
• Critical Thinking – actively and skillfully conceptualizing, applying, analyzing, synthesizing or evaluation information gathered from, or generated by observation, experience, reflections, reasoning or communication as a guide to belief and action
• Building and Maintaining Strategic Working Relationships – develops collaborative relationships to facilitate the accomplishment of work goals. Possess excellent interpersonal skills in building, negotiation and maintaining crucial relationships
• Effective Operation Decision Making – relating an comparing; securing relevant information and identifying key issues; committing to an action after developing alternative course of action that take into consideration resources, constraints and organizational values
• Adaptability – maintaining effectiveness when experiencing major changes in work tasks or the work environment; able to adapt to change in environment and/or circumstances with a positive outlook; and adjusting effectively to work within new work structures, processes, requirements, or cultures
• Managing Conflict – dealing effectively with others in an antagonistic situation; using appropriate interpersonal styles and methods to reduce tension or conflict between two or more people
• Energy – consistently maintaining high levels of activity or productivity; sustaining long working hours when necessary; operates with vigor, effectiveness and determination over extended periods of time
• Stress Tolerance – maintaining stable performance under pressure or opposition; handling stress in a manner that is acceptable to others and the organization
• Planning and Organization – proactively prioritizes initiatives, effectively manages resources and keen ability to multi-task
• Communication – communicates clearly, proactively and concisely with all key stakeholders Customer Orientation – establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations

• Quality Orientation – accomplishing tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time
• PC Skills – demonstrates proficiency in Microsoft Office applications and others as required Policies & Procedures – articulates knowledge and understanding of organization policies, procedures and systems
• Project Management – assesses work activities and allocates resources appropriately Coach, Mentor and Educate – provides timely guidance and feedback to help strengthen the knowledge/skill set of others to accomplish a task or solve a problem
• Work Independently - is self-supporting; not needing to rely on others to complete a job

EDUCATION
• Undergraduate degree required. Bachelor’s degree strongly preferred

EXPERIENCE
• Minimum 3 years health care management/leadership experience required
• Minimum 7 years recent inpatient/outpatient hospital coding experience
• Experience managing a large coding pool or coding review pool strongly preferred

CERTIFICATE/LICENSE
• RHIA, RHIT and/or CCS required

PHYSICAL DEMANDS/WORKING CONDITIONS – Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports. Requires lifting papers or boxes up to (XX) pounds occasionally. Work is an office environment. Work may be stressful at times. Contact may involve dealing with angry or upset people. Staff must remain flexible and available to provide staffing assistance for any/all disaster or emergency situations.

Parallon